| Conferences
at Cressing Temple Charges and Terms & Conditions |
Conference & Meeting Room Hire Charges
Main conference room charges (the Visitors Centre).
Half
day rate: morning or afternoon (under 4 hours) = £125
Full day
rate: (8 hours) = £250
Evening rate: after 5pm = additional £20
per hour
Please note there is a minimum charge of £125 to hire the conference room at any time of day.
Any conference room booking that exceeds 4 hours, e.g. 9am - 2.30pm will be charged at the full day rate.
If the conference goes into the evening you will be charged at £20 per hour after 5pm.
Example:
You wish to book the conference room from 12.30pm - 9pm.
Full day rate (£250)
+ 4 hours @ £20 (£80) = £330
Other room charges
Martin
Room £75
Oak Room £75
The Barley Barn £425
The Wheat Barn £425
For further information & booking
We are keen to provide a space suitable
for your particular event and, because the venue is unusual, we advise that you
visit and talk through your plans with us before booking.
Cressing Temple
Witham Road
Cressing
Nr Braintree
Essex
CM77 8PD
Tel:
01376 584903 Fax: 01376 584864
Email: cressing.temple@essexcc.gov.uk
www.cressingtemple.org.uk
Essex
County Council - Cressing Temple - Terms & Conditions of Hire
Throughout this document 'we & us' means the Management of Cressing Temple,
and 'you & your' means the hirer (the person who signs the booking form).
Please read carefully the following terms and conditions. You must abide by these
conditions.
1.
Booking
1. 1 The hire charge for the conference or meeting room
will be agreed at the time of booking.
1.2
We will confirm your booking when you return:
" your copy of the booking
form
" a signed copy of the terms and conditions of hire
2.
Final Numbers Policy
2.1 In order to assist with our planning we
ask you to advise us of expected attendance two weeks prior to the event in writing.
(E-mail or fax is acceptable: cressing.temple@essexcc.gov.uk , Fax: 01376 584864)
Within the 2 week period the Catering Manager will accept a reduction of 5% in numbers. We do not specifically undertake to serve more than the guaranteed number advised but will of course make every effort to accommodate additional delegates where possible. Any increases will be charged accordingly.
2.2 The final numbers must be advised in writing 3 working days prior to the event taking place. This final number shall constitute a guaranteed minimum number for invoicing.
3.
Payment
3.1
You will receive either an invoice (or journal transfer for Essex County Council
organisations) as soon as possible after the hire.
3.2 On some occasions the caterer is required to quote food and beverage prices well in advance of an event. These prices will be subject to change; however, confirmation of price will be made 3 months prior to the event taking place.
4.
Cancellation policy
4.1 In the event of a cancellation, charges will be made on the following basis
according to how much notice is given:
Between
6 - 8 weeks' advance notice 25% of the order form value
Between 4 - 6 weeks'
50% " " "
Between 2 - 4 weeks' 75% " " "
Less than 2 weeks' 100% " " "
All
cancellations must be made in writing.
(E-mail or fax is acceptable: cressing.temple@essexcc.gov.uk
, Fax: 01376 584864)
5.
Substitution policy
5.1 All food and drink prices are offered subject
to availability. In the event of a certain item being unavailable the closest
alternative will be substituted.
5.
No smoking policy
5.1. Smoking and use of naked flame is not permitted
in the buildings at any time.
6.
Contact Officer
6.1 You must provide the name of a contact officer
during the day of the hire, in case any problems arise.
7.
Cressing Temple undertake the following:
7.1 A member of Cressing
Temple staff will be available during the hire.
7.2 Cressing Temple staff are responsible for the safe evacuation of the site if necessary.
7.3 The hire contract allows for areas used to be cleared and cleaned by Cressing Temple staff.
8.
The Management reserves the following rights to:
8. 1 Accept or
refuse a booking at our absolute discretion.
8.2 Enter all areas at any time (we will produce evidence of identification).
8.3 Cancel any booking if it is felt necessary to do so. In such a case all monies will be refunded to the hirer but neither the Management nor the person connected with Essex County Council shall be liable to pay compensation to the hirer.
8.4 Cancel the booking if any part of the building is closed or otherwise unavailable because of events outside our control. No compensation shall be payable to you in this eventuality.
8.5 The Council shall not be responsible for injury (including injury resulting in death) or damage to or loss of property sustained by the hirer, servants or agents or others entering any part of the site (except where injury results from the neglect of the Council, its servants or agents while acting within the scope of their authority).
